8/17/25 The next board meeting, website changes, section meetings.
Board meeting I’ve been feverishly working on getting a structure set up for board meetings. The survey I sent to board members produced monthly meetings on the 3rd Thursday of every month at 8PM East Coast, 7PM Central, 6PM Rocky Mtn, and 5PM Pacific. It wasn’t easy getting this figured out. Changes to the date and time may need to happen going forward. Board agendas will be posted to the website a week in advance for all members to see. Here is the permanent Zoom link for meetings which members are welcome to attend: https://us06web.zoom.us/j/84359067111 Meetings will last no more than 90 minutes and start on time. Show up 10 minutes early if you don’t want to miss anything. Meetings will be recorded and transcribed by Zoom. The recording and transcription will be available on the website within 48 hours of the meeting. The Secretary’s official minutes will be available within 7 days. I will do my best to use Robert’s Rules of Order (as required by our bylaws) to conduct the meetings. I am new to this so I’ve asked Melissa Moeller a trained Parliamentarian to coach all of us on how to run meetings fairly and democratically. For this first meeting she will be an observer only. After that she’ll crack the whip on us 🙂 Members are invited to hop on the call and observe the meetings live. (For the time being members will observe only. With Melissa’s help we’ll review this for future meetings) I am looking forward to efficient, productive, well documented, democratic meetings. Website menu changeAs you may have noticed the main menu on the home page has changed. All the menu items are still there but rearranged in a way that makes it easier to navigate for phones and tablets. Website Calendar change and Section MeetingsOver the weekend, Steve the webmaster, took the main website offline to switch how the calendar of events works. It now looks almost the same as before but each section director (plus another person from the section) can add events themselves. In the coming month I’ll work with the directors to get folks up to speed on how to do this themselves. Directors will now be responsible for making sure their section posts meeting notices early and accurately. This should give us up-to-date meeting descriptions and more importantly: require directors to talk to each other when scheduling a section meeting. I’d like to encourage folks to travel to other sections’ meetings. This can’t happen if everyone holds their meeting on the same weekend. For an example of a schedule collision check out this coming Oct 11th. I’m looking forward to helping sections be more respectful of each other and collaborate better on meeting planning. Website Board of Directors Changes I still need to get the meeting agendas, minutes, directors reports etc onto the website. All this needs to be easily available to all members. It may take another week to get it figured out. Stay tuned for more….Erich Read More …